QuickBooks Online new features and improvements—November 2022

We consider accounting professionals to be our most important partners because we share the same mission: to help small businesses grow and prosper. That’s why this International Accounting Day, Nov. 10, we want to show our appreciation for accounting professionals around the globe. Thank you to all of the accounting professionals for being our #PartnersInProsperity.

New! Share QuickBooks® updates with your clients—send them this link for QuickBooks innovations.

What’s new in November

Automated sales tax item category recommendations

Migration Corner: Moving from QuickBooks Desktop to QuickBooks Online

Create data visualizations with Chart View

Accountant read-only access to clients’ QuickBooks Checking accounts

Enroll in health insurance by Dec. 15, 2022 to prepare for the new year

Attach a Guideline 401(k) to QuickBooks Online Payroll and get the first 3 months free

Employee edits in QuickBooks Workforce

Automated sales tax item category recommendations

In a nutshell: QuickBooks Online will now flag when an item in Products and Services could be associated with special tax rates, thresholds, or exemptions, and will recommend the appropriate sales tax item category for the item. Once your clients map a product or service to an item category, the rate will always be correct—even when the rate changes. Clients can be confident they’re using the correct category and charging their customers the correct sales tax rate anywhere they sell.

When setting up an item in Products and Services, QuickBooks Online will:

• Show the client the recommended item category when the sales tax machine-learning model has high confidence in the sales tax item category.
• Prompt customers to edit the sales tax category to see recommendations when the model has medium-high confidence in the sales tax item category.

Learn more

Migration Corner: QuickBooks Desktop to QuickBooks Online

In a nutshell: Discover how to make moving online easier. Make the move from Desktop to Online easier with the new QuickBooks Online app for Windows. Using a familiar menu that’s similar to QuickBooks Desktop, keep information for multiple companies open at once, work efficiently by flipping between tabs and windows, all while staying signed in.**

Note: We launched a test for businesses to try the QuickBooks Online app for Windows on Oct. 17, 2022. If your clients have been invited to download the app, they should do so by Dec. 31, 2022, and will have access to the app until July 31, 2023.

Watch this video to learn more:

We understand that designing the right suite of solutions for a client and demonstrating its benefits can be time-consuming. For more ways to make migration easier, the QuickBooks Online Migration Toolkit gives you everything you need to move clients to Online, all in one place.

Just released (R3)—Desktop migration to QuickBooks Online made easier with the new view-only mode feature: Your clients can now access their data in view-only mode one year after their Desktop subscription ends. This new feature can help facilitate QuickBooks Online migrations and give your clients peace of mind. Learn more

**QuickBooks Online app for Windows: The QuickBooks Online app for Windows (“app”) requires a Windows PC computer with a supported browser (see System Requirements for a list of supported browsers) and an Internet connection (high-speed recommended). The app is available for QuickBooks Desktop migrators using a QuickBooks Online Essentials, Plus or Advanced subscription. Customers will need to migrate their QuickBooks Desktop data and download the app no later than Dec. 31, 2022 or before 25,000 app downloads have been reached, whichever occurs first. App access will expire on Dec 31, 2023. One app download per customer.

Create data visualizations with Chart View

In a nutshell: Starting this month, accountants and business leads can build visual representations of data right in QuickBooks Online Advanced with Chart View. Rather than exporting data to Excel to create visualizations manually, Flexi widgets can help create clear explanations of key performance indicators.

You can also use Chart View in QuickBooks Online Advanced as part of the custom report builder to create trend lines or bar graphs. Plus, you can toggle between table view and chart view, and save your custom report in a chart format.

Whether you’re advising a client on their business or they are presenting quarterly data to their board of directors, using Chart View in QuickBooks Online Advanced will help those findings come to life in an easy-to-read report. Learn more

Note: This feature is only available in the custom report builder, which is exclusive to QuickBooks Online Advanced.

Accountant read-only access to clients’ QuickBooks Checking accounts

In a nutshell: To help you advise your clients more efficiently, you can now access a read-only view of their QuickBooks Checking account in QuickBooks Online Accountant.

Rather than requiring statements or personal login info from your client to see their QuickBooks Checking transactions, you can now access it on your own by finding Checking in the left navigation of your client view. From there, you can download statements, confirm transaction details, or view other documentation online.

Note: Accountant read-only access is only available on web, not mobile. In a future update of accountant read-only access, you’ll be able to view images of a client’s deposited checks.

Enroll in health insurance by Dec, 15, 2022 to prepare for the new year

It’s open enrollment season for health insurance, which is a top requested benefit among employees, according to employer firm surveys. When your clients have QuickBooks Online Payroll, they can add fully integrated health insurance to help attract and retain top talent. Our partners at SimplyInsured offer affordable group medical, dental, and vision insurance options, with a broad variety of plans designed to meet your clients’ needs.

From Nov. 1 through Dec. 15, 2022, your clients can:

• Get a quote from SimplyInsured to see how affordable health benefits can be for their team.
• Choose a plan and pick a start date.
• Find and retain talent by offering competitive benefits just in time for the new year.

Learn more

Attach a Guideline 401(k) to QuickBooks Online Payroll and get the first 3 months free

In a nutshell: For a limited time, QuickBooks Online Payroll customers can skip 3 months of employer fees1 when opening a fully integrated Guideline 401(k).

A 401(k) plan is a popular benefit that can help employees save for the future and help your clients build and retain strong teams. Our partners at Guideline provide fully integrated 401(k) plans with optional automatic employee deductions and employer match, while handling the administration, compliance, and recordkeeping at no extra cost to your clients. Plus, when including tax credits, small businesses may be able to offset some of the costs of a 401(k) for up to 3 years2.

QuickBooks Online Payroll customers can sign up for a new plan now and get their employee fees waived for 3 months. Learn more about plan pricing with a convenient tax calculator available at our Guideline 401(k) partner page. To sign up, employers can connect to Guideline with their current QuickBooks Online login credentials and configure their plan in minutes.

Note: Although this promotion is active from Oct, 1 to Dec. 31, 2022, you’ll want to make sure your clients sign up for a new plan by the end of November to have benefits ready for the new year. Learn more

Employee edits in QuickBooks Workforce

In a nutshell: Your small business clients’ employees can now manage their own payroll profile in Workforce, the online portal where they access their pay stubs, saving time for themselves and their employers.

Using Workforce, employees can manage their own:

• Federal and state tax withholding
• Name
• Address, within the same state
• Date of birth
• Gender

Businesses can choose which data employees can edit by specifying their preference for each field at any time in payroll settings. For each change an employee makes, their employer or accountant will receive a notification via email. They’ll also receive information when they need to take any action regarding the change. Learn more

Note: Employees will soon be able to adjust their bank account information for direct deposit.

APY on QuickBooks Checking Envelopes is increasing to 1.75%

In a nutshell: The Annual Percentage Yield (APY) on all QuickBooks Checking account Envelopes will be increasing to 1.75%, effective November 17, 2022. There’s no action needed from you or your clients if they’re already using Envelopes.

Envelopes are a feature within QuickBooks Checking that let you set aside cash for expenses and keep your budgets organized. Your clients can create up to 9 Envelopes depending on their business needs, such as payroll, taxes, rainy day funds, or equipment. In order to spend this money, it must be moved to the main account. This can be done instantly. Learn more

**Product Information

Annual percentage yield: The annual percentage yield (“APY”) is accurate as of Nov. 17, 2022 and may change at our discretion at any time. An interest rate of 1.75% will be paid on the average daily available balances distributed across your created envelopes within your primary QuickBooks Checking account. Balances held outside an Envelope, will not earn interest. At the close of each statement cycle, interest is calculated based on the average daily balance in your Envelopes. The average daily available balance is calculated by adding the available balance in your Envelopes and dividing that figure by the number of days in the statement cycle. The interest earned will be distributed to each Envelope in proportion to the average daily balance of each Envelope. See Deposit Account Agreement for terms and conditions.

Envelopes: You can create up to 9 Envelopes. Money in Envelopes must be moved to the available balance in your primary account before it can be used. Envelopes within your primary account, will automatically earn interest once created. At the close of each statement cycle, the interest earned on funds in your Envelopes will be distributed to each Envelope in proportion to the average daily balance of each Envelope.

QuickBooks Checking account: Banking services provided by and the QuickBooks Visa® Debit Card is issued by Green Dot Bank, Member FDIC, pursuant to license from Visa U.S.A., Inc. Green Dot Bank operates under the following registered trade names: GoBank, GO2bank and Bonneville Bank. All of these registered trade names are used by, and refer to, a single FDIC-insured bank, Green Dot Bank. Deposits under any of these trade names are deposits with Green Dot Bank and are aggregated for deposit insurance coverage up to the allowable limits. Green Dot is a registered trademark of Green Dot Corporation.

©2022 Green Dot Corporation. All rights reserved. QuickBooks products and services, including Instant Deposit, QuickBooks Payments, Cash flow planning / forecasting are not provided by Green Dot Bank.

Guideline 401(k): 401(k) offerings are provided and administered by Guideline, an independent third party and not provided by Intuit. Intuit is not a 401(k) plan administrator, fiduciary or other provider. Requires acceptance of Guideline’s Client Relationship Summary and Privacy Policy. Additional 401(k) plan fees will apply. Employees may manage their contributions directly with Guideline. Admin and payroll access required to sign up for a 401(k) plan with Guideline.

1Guideline 401(k) “three months free” promotion: Employer fees include the monthly base fee and the monthly participant fee after the new plan begins. Other participant-paid fees will apply. See our Guideline’s Form ADV 2A Brochure here for more information about our fees. This offer is for the first 3 months of service after the plan begins, followed by the then-current monthly list price. Your employer account will automatically be charged on a monthly basis until you terminate your plan. To be eligible for this offer you must be a new Guideline 401(k) customer. This offer cannot be combined with other offers. Offer available for a limited time only. Guideline reserves the right to modify or discontinue this promotion at any time without prior notice.

2Guideline 401(k) tax credits: “This content is for informational purposes only and is not intended to be construed as tax advice. You should consult a tax professional to determine what types of tax credits or deductions your company is eligible to claim.”

Health benefits: Powered by SimplyInsured and requires acceptance of SimplyInsured’s Privacy Policy and Terms of Use. Additional fees will apply. SimplyInsured does not offer insurance in HI, VT, and DC. Insurance coverage eligibility is not guaranteed, and depends solely on the rules of the insurance carrier. The insurance carrier has sole and final discretion as to the eligibility for health insurance products.