QuickBooks Online Payroll benefits to accountants and their clients

Everyone loves to get paid, but for your clients, paying their teams can be stressful and time consuming. From ensuring timesheets are correct to calculating payroll taxes—and everything in between—there’s a lot that can go wrong if your clients do it alone. 

That’s where you come in. No one knows your clients better than you. Whether they run payroll themselves or need help from pros like you, you’ll find QuickBooks Online Payroll gives you both a more consistent, accurate payday.*

QuickBooks Online Payroll is automated and reliable, giving you more control and flexibility. Not only will clients know their payroll is done right; you’ll also have more time to focus on advising them, growing their businesses, and growing your firm.

How QuickBooks Online Payroll works 

QuickBooks Online and QuickBooks Online Payroll work seamlessly together to help your clients manage their business and pay their team in one place, under one sign-in.*

We understand that getting started with a new payroll solution can be overwhelming. If your clients prefer to run payroll on their own, QuickBooks Online Payroll Core covers the basics. Available in all 50 states, this plan allows them to pay their employees and contractors using direct deposit or by paper check, and have their payroll taxes done for them. The two upper-level payroll plans, Premium and Elite, offer powerful tools and services such as tax penalty protection, same-day direct deposit, time tracking, expert review, and expert setup. 

Find out which Payroll subscription is right for your client with this Product Finder Quiz and match clients with a personalized plan that is just right for them.

Help clients save more with your preferred discount**

Add the QuickBooks Online Payroll subscription that fits your client, plus take advantage of exclusive discounts for you and your client with ProAdvisor Preferred Pricing.**

Advanced features to support your clients

Having payroll integrated into QuickBooks accounting means your data flows into reports, making QuickBooks a one- stop shop for all your accounting needs. Payroll is run in the same spot your clients manage their books. No syncing, importing, or manually re-entering payroll data needed.

• Worry-free taxes: We’ll automatically calculate, file, and pay your client’s payroll taxes—Accuracy guaranteed.¹
• Tax Penalty protection: With our Tax Penalty Protection in Elite, we’ll resolve filing errors and pay penalties for up to $25,000, regardless of who caused the error.¹
• Same-day direct deposit: In order to keep their cash longer, your clients can pay their employees with same-day direct deposit.*
• Run payroll automatically: Clients can create their own pay schedule and set payroll to run automatically after initial setup.*
• 1099 E-File & Pay: Create and e-file 1099-MISC and 1099-NEC forms. Copies are sent to contractors automatically.*
• Trusted time tracking made simple: Your clients will get automatic time tracking that syncs with QuickBooks Online Payroll for seamless business management. Your client can easily manage their team and approve payroll when you're ready.* (Included with Premium and Elite subscription)
• Setup done for you: With Premium and Elite, our payroll experts will review your clients’ payroll setup once they provide necessary information, so they can pay your team right away. With Elite, you can also have an expert do it for your client so you’ll know it’s done right.*

Want to see all that QuickBooks Online Payroll can do? See full list of features here.*

Benefits for growing teams

Help clients unlock big business benefits on small business budgets. Attract and retain top talent when your clients access employee services with QuickBooks Payroll, including HR support, workers’ comp, health benefits, and 401(k) plans.*

• HR Advisor: With QuickBooks Payroll Premium, clients can easily access HR resources; Payroll Elite adds the ability to talk with an HR advisor.*
• Health benefits: QuickBooks partnered with Allstate Health Solutions to offer medical, dental, and vision insurance nationwide. They also offer free benefits administration.*
• 401(k) plans: Access affordable retirement plans by Guideline that sync with QuickBooks Payroll.*
• Workers’ comp: Save money and get coverage for on-the-job injuries. Find the right policy for you with Next Insurance.*
• 24/7 expert support: Get troubleshooting assistance, help, resources, and callback support, day or night.*

Want to learn more about how QuickBooks Online Payroll can support your client’s needs?

Get certified in QuickBooks Online Payroll today. Not only will you have an in-depth look into the QuickBooks Payroll platform; you will have access to risk and compliance training that will help you more confidently provide payroll services for your clients.

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Disclaimers

¹Guarantees

Accuracy Guaranteed: available with QuickBooks Online Payroll Core, Premium, & Elite: We assume responsibility for federal and state payroll filings and payments directly from your account(s) based on the data you supply. As long as the information you provide us is correct and on time, and you have sufficient funds in your account, we’ll file your tax forms and payments accurately and on time or we’ll pay the resulting payroll tax penalties. Guarantee terms and conditions are subject to change at any time without notice.

Tax penalty protection: Only QuickBooks Online Payroll Elite users are eligible to receive the tax penalty protection. If you receive a tax notice and send it to us within 15 days of the tax notice, we will cover the payroll tax penalty, up to $25,000. Intuit cannot help resolve notices for customers in Collections with the IRS because IRS Collections will only work with businesses directly. Additional conditions and restrictions apply. Learn more about tax penalty protection.

*Features         

Auto Payroll: Available if setup for the company is complete. At least one employee has completed setup and has consistent payroll that qualifies for automation (i.e. salaried or hourly with default). Company must complete bank verification if Employee has direct deposit as the payment method, and the first payroll must run successfully. The account must not have a hold.

Automated tax payments and filings: Automated tax payments and filing available for state and federal taxes. Enrollment in e-services is required for tax payments and filings only. Automated tax payments and filings for local taxes available in QuickBooks Online Payroll Premium and Elite only.

Expert product support: Included with your paid subscription to QuickBooks Online Payroll. Chat support available 24/7. U.S. based phone support is available Monday through Friday 6 AM to 6 PM PT and Saturday 6 AM to 3 PM PT. Your subscription must be current. Get more information on how to contact support. Intuit reserves the right to limit the length of the call. Terms, conditions, features, pricing, service and support are subject to change without notice.

Automated 1099 e-file & delivery: Prepare your 1099s in QuickBooks at no extra charge. If you choose the 1099 E-File Service, Intuit will e-file your Federal 1099 information with the IRS, and then print and mail a copy directly to your contractors; fees apply. As part of the paid 1099 E-File Service, we also give your contractors online access to their 1099s. State filing not included. You should check with your state agency on any state filing requirements.

Health benefits: Health insurance benefits are provided by Intuit Insurance Services Inc., a licensed insurance broker, through a partnership with Allstate Health Solutions. Requires acceptance of Allstate's Terms of Use and Privacy Policy. Intuit Insurance Services is owned and operated by Intuit Inc. and is paid a percentage fee of insurance policy premiums by Allstate Health Solutions in connection with the services described on this page.

Guideline 401(k): 401(k) offerings are provided and administered by Guideline, an independent third party and not provided by Intuit. Intuit is not a 401(k) plan administrator, fiduciary or other provider. Requires acceptance of Guideline's Client Relationship Summary and Privacy Policy. Additional 401(k) plan fees will apply. Employees may manage their contributions directly with Guideline. Admin and payroll access required to sign up for a 401(k) plan with Guideline.

Guideline experts: Guideline expert services are provided by and administered by Guideline, an independent third party and not provided by Intuit. Guideline live US-based support is available M-F, 6 AM-4 PM PT.

Next-day direct deposit: Payroll processed before 5 PM PT the day before shall arrive the next business day (excluding weekends and holidays). Requires setup of direct deposit and bank verification. May be subject to eligibility criteria. Deposit delays may occur because of third party delays, risk reviews, or issues beyond Intuit’s control. Available for contractors and employees. Additional fees may apply to direct deposit for contractors.

Expert review: Available upon request for QuickBooks Online Payroll Premium and Elite.

Same-day direct deposit: Available to QuickBooks Online Payroll Premium and Elite users only. Payroll processed before 7 AM PT shall arrive the same business day (excluding weekends and holidays). Requires setup of direct deposit and bank verification. May be subject to eligibility criteria. Deposit delays may vary because of third party delays, risk reviews, or issues beyond Intuit’s control. Available only for employees, not available for contractors.

QuickBooks Time: Time tracking included in the QuickBooks Online Payroll Premium and Elite subscription services. Features vary. The QuickBooks Time mobile app works with iPhone, iPad, and Android phones and tablets. Devices sold separately; data plan required. Not all features are available on the mobile apps and mobile browser. Data access is subject to cellular/internet provider network availability and occasional downtime due to system and server maintenance and events beyond your control. Product registration required.

Expert setup: Available to QuickBooks Online Payroll Elite users only.

HR services: HR support is provided by experts at Mineral, Inc. Requires acceptance of Mineral’s Privacy Policy and Terms of Service. HR support center is available only to QuickBooks Online Premium and Elite subscriptions. HR advisor support is only available in QuickBooks Online Payroll Elite. HR support is not available to accountants who are calling on behalf of their clients.

Workers’ comp administration: Benefits are powered by NEXT Insurance and require acceptance of NEXT Insurance's Privacy Policy and Terms of Use. Additional fees will apply. There is a monthly fee (currently, $5 per month) for QuickBooks Online Payroll Core users for the QuickBooks Workers' Comp Payment Service. This non-refundable fee will be automatically added to each monthly Intuit invoice at the then-current price until you cancel. The fee is separate from any workers’ comp insurance policy premium by NEXT Insurance. Workers’ Compensation Service requires an active and paid QuickBooks payroll subscription. Eligibility criteria applies to transfer active insurance policy broker of record, including insurance carrier, policy renewal date, and payment method. Workers compensation insurance is not available in OH, ND, WA and WY.        

**Terms and Conditions

ProAdvisor Preferred Pricing - ProAdvisor Discount

FOR QUICKBOOKS ONLINE ACCOUNTANT CUSTOMERS WHO TAKE ADVANTAGE OF THE 30% OFF QUICKBOOKS ONLINE SIMPLE START, ESSENTIALS, PLUS, OR ADVANCED SUBSCRIPTION WITH PROADVISOR PREFERRED PRICING - PROADVISOR DISCOUNT OFFER

Eligibility: This offer is eligible to accounting firms who register or have registered for QuickBooks Online Accountant (“QBOA”) and use the ProAdvisor Discount option (“QBOA Customer”) for the QuickBooks Online (“QBO”), QuickBooks Online Payroll (“QBOP”), and QuickBooks Time (formerly TSheets) (collectively, “QuickBooks”) subscription fees. (The ProAdvisor Discount invoicing option means that the QBOA user agrees to pay for the QBO subscription fees (“ProAdvisor Discount”). Offer is available to new QuickBooks subscribers only.

Pricing: Eligible QBOA Customers will be entitled to the following discounts:

30% off the then-current list price of QuickBooks Online Simple Start, Essentials, Plus, or Advanced

30% off the then-current list price of QBOP and 15% off the then-current per employee list price

30% off the then-current list price of QuickBooks Time (formerly TSheets) and 15% off the then-current per employee list price.

Discount and list price subject to change at any time at Intuit’s sole discretion. All prices are quoted without sales tax. If you add or remove services, your service fees will be adjusted accordingly.

Offer Terms: All QuickBooks subscriptions must be entered through ProAdvisor Discount and activated within 6 months of offer sign up. The discount will be terminated for any subscriptions which are not activated within the 6 month activation period. The discount is valid only for the named individual or company that registered for QuickBooks subscription and cannot be transferred to another client, individual, or company. Cannot be combined with any other Intuit offer. Offer valid for a limited time only, only in the U.S., and is non-transferable. Terms, conditions, pricing, special features, and service and support options subject to change without notice.

Billing: The QBOA Customer's account will automatically be charged on a monthly basis. The first bill date will be on the date of enrollment unless the QBOA Customer already has other QuickBooks subscriptions through the ProAdvisor Discount, in which case the charge will be deferred to the next existing bill date at a prorated rate for all active subscriptions at the ProAdvisor Discount until the billing for subscription is transferred or the subscription is terminated. Subscriptions will be charged to your credit card through your account. Payment is due, in full, immediately upon monthly invoicing. To remove the QuickBooks subscription from ProAdvisor Discount, please click here and follow the prompts. All future monthly subscription charges will be transferred to the QuickBooks company at the then-current list price. You may remove subscriptions from ProAdvisor Discount at any time. Transfer of the billing for the subscription will become effective at the end of the monthly billing period and then the QuickBooks company will be responsible for the then-current list price of the subscription fees. You will not receive a pro-rated refund. Transfer of the billing for the subscription will not terminate the QBOA Customer’s user rights. For more information on managing user rights or deleting clients, please see here.

QuickBooks requires a persistent internet connection (a high-speed connection is recommended) and a computer with a supported Internet browser or a mobile phone with a supported operating system (see System Requirements). Network fees may apply.

ProAdvisor Preferred Pricing - Direct Discount

FOR QUICKBOOKS ONLINE ACCOUNTANT CUSTOMERS WHO TAKE ADVANTAGE OF THE 30% OFF FOR QUICKBOOKS ONLINE SIMPLE START, ESSENTIALS, PLUS, OR ADVANCED SUBSCRIPTION FOR THE FIRST 12 MONTHS OF THE SUBSCRIPTION WITH PROADVISOR PREFERRED PRICING CLIENT DISCOUNT OFFER

Eligibility: This offer is eligible to accounting firms who register or have registered for QuickBooks Online Accountant (“QBOA”) and use the Client Discount option for the QuickBooks Online (“QBO”), QuickBooks Online Payroll (“QBOP”), and QuickBooks Time (formerly TSheets) (collectively, “QuickBooks”) subscription fees (“QBOA Customers”). The Client Discount invoicing option means that the QBOA user enters in the client’s information and the client is billed for the QuickBooks subscription fees directly (“Client Discount”). Offer is available to new QuickBooks subscribers only.

Pricing: Eligible QBOA Customers will be entitled to apply the following discounts for the first 12 months of the service for their client starting from the date of enrollment, followed by the then-current fee for the service.

30% off the then-current list price of QuickBooks Online Simple Start, Essentials, Plus, or Advanced

30% off the then-current list price of QBOP and 15% off the then-current per employee list price

30% off the then-current list price of QuickBooks Time (formerly TSheets) and 15% off the then-current per employee list price

Discount and list price subject to change at any time at Intuit’s sole discretion. All prices are quoted without sales tax. If you add or remove services, your service fees will be adjusted accordingly.

Offer Terms: All QuickBooks subscriptions must be entered through ProAdvisor Discount and activated within 6 months of offer sign up. The discount will be terminated for any subscriptions which are not activated within the 6 month activation period. The discount is valid only for the named individual or company that registered for QuickBooks subscription and cannot be transferred to another client, individual, or company. Cannot be combined with any other Intuit offer. Offer valid for a limited time only, only in the U.S., and is non-transferable. Terms, conditions, pricing, special features, and service and support options subject to change without notice.

30% off the then-current list price of QuickBooks Online Simple Start, Essentials, Plus, or Advanced

30% off the then-current list price of QBOP and 15% off the then-current per employee list price

30% off the then-current list price of QuickBooks Time (formerly TSheets) and 15% off the then-current per employee list price.

Discount and list price subject to change at any time at Intuit’s sole discretion. All prices are quoted without sales tax. If you add or remove services, your service fees will be adjusted accordingly.

Offer Terms: All QuickBooks subscriptions must be entered through ProAdvisor Discount and activated within 6 months of offer sign up. The discount will be terminated for any subscriptions which are not activated within the 6 month activation period. The discount is valid only for the named individual or company that registered for QuickBooks subscription and cannot be transferred to another client, individual, or company. Cannot be combined with any other Intuit offer. Offer valid for a limited time only, only in the U.S., and is non-transferable. Terms, conditions, pricing, special features, and service and support options subject to change without notice.

Billing: The QBOA Customer's account will automatically be charged on a monthly basis. The first bill date will be on the date of enrollment unless the QBOA Customer already has other QuickBooks subscriptions through the ProAdvisor Discount, in which case the charge will be deferred to the next existing bill date at a prorated rate for all active subscriptions at the ProAdvisor Discount until the billing for subscription is transferred or the subscription is terminated. Subscriptions will be charged to your credit card through your account. Payment is due, in full, immediately upon monthly invoicing. To remove the QuickBooks subscription from ProAdvisor Discount, please click here and follow the prompts. All future monthly subscription charges will be transferred to the QuickBooks company at the then-current list price. You may remove subscriptions from ProAdvisor Discount at any time. Transfer of the billing for the subscription will become effective at the end of the monthly billing period and then the QuickBooks company will be responsible for the then-current list price of the subscription fees. You will not receive a pro-rated refund. Transfer of the billing for the subscription will not terminate the QBOA Customer’s user rights. For more information on managing user rights or deleting clients, please see here.

QuickBooks requires a persistent internet connection (a high-speed connection is recommended) and a computer with a supported Internet browser or a mobile phone with a supported operating system (see System Requirements). Network fees may apply.