QuickBooks Online new features and improvements—April 2024

April is a time for renewal. Winter’s gone to bed and spring is in the air. And for many, it’s time to finish up your clients’ returns for tax year 2023 or put them on extension. If that’s you, we wish you the best! Take a look at this month’s QuickBooks updates.

Share QuickBooks updates with your associates and clients: Send them this link for QuickBooks innovations relevant to business owners and admins. 

In the Know Webinar

The next In The Know webinar will be held Thursday, May 16 at 11 am PT. In the Know is a monthly webinar to learn more about the latest and greatest product feature updates. This month, join us to learn about adding QuickBooks Bill Pay for accountant-billed clients, assigning role-based access to client books, and more. Reserve your spot

What’s new in April

Bill Pay now available for accountant-billed clients using QuickBooks Online

Assign role-based access and permissions to clients’ books

Coming soon: Accountant access to QuickBooks Solopreneur

Draw cash from a credit limit with QuickBooks Line of Credit

Bill Pay now available for accountant-billed clients using QuickBooks Online

In a nutshell: You now have the option to add QuickBooks Bill Pay for your accountant-billed clients who use QuickBooks Online.

Streamline how your clients pay bills, all in one place. With QuickBooks Bill Pay, you can customize your clients’ AP services with tools, features, and controls designed to meet their unique business needs. Simply go to the Subscription & Billing page in QuickBooks Online Accountant, and select Add Bill Pay under Client Actions.

You can choose from three Bill Pay subscription plans: Basic, Premium, and Elite. These plans include time-saving automations such as importing bills (even in bulk), creating bills for you to review, and automatic recording and matching of Bill Pay transactions made through QuickBooks.** Bill pay also gives you the flexibility to pay vendors how you like with payment options such as batch payments, ACH payments, or check payments.**

Additional features let you and your clients collect ACH payment info from vendors, file unlimited 1099s with Bill Pay Premium or Elite, and add workflows and role-based permissions with Bill Pay Elite.**

Accountant-billed clients will receive ProAdvisor Preferred Pricing, with 30% off the subscription cost and 15% off transaction fees.*

If you or your clients are currently using Bill Pay powered by Melio integration, you or your clients cannot subscribe to QuickBooks Bill Pay until May 21, 2024.

Learn more about how to add QuickBooks Bill Pay for your clients.

Important pricing details and product information

*ProAdvisor Preferred Pricing – ProAdvisor Discount Terms & Conditions

FOR QUICKBOOKS ONLINE ACCOUNTANT CUSTOMERS WHO TAKE ADVANTAGE OF THE 30% OFF QUICKBOOKS BILL PAY SUBSCRIPTION WITH PROADVISOR PREFERRED PRICING – PROADVISOR DISCOUNT OFFER


Eligibility: This offer is eligible to accounting firms who register or have registered for QuickBooks Online Accountant (“QBOA”) and use the ProAdvisor Discount option (“QBOA Customer”) for QuickBooks Bill Pay subscription fees. The ProAdvisor Discount invoicing option means that the QBOA Customer agrees to pay for QuickBooks Bill Pay subscription fees.

Pricing: Eligible QBOA Customers will be entitled to the following discounts:

• 30% off the then-current list price of QuickBooks Bill Pay
• 15% off the then-current per transaction fee for: (i) Standard ACH transactions (regularly $0.50 each) over monthly allotments (allotments may vary); (ii) Payments by check (regularly $1.50 each); and (iii) Faster ACH payments (regularly $10 each)

Discount and list price subject to change at any time at Intuit’s sole discretion. All prices are quoted without sales tax. If you add or remove services, your service fees will be adjusted accordingly.

Offer Terms: To be eligible, all QuickBooks Bill Pay subscriptions must be entered through ProAdvisor Discount. The discount is valid only for the named individual or company that registered for the QuickBooks Bill Pay subscription and cannot be transferred to another client, individual, or company. Cannot be combined with any other Intuit offer. Offer valid for a limited time only, only in the U.S., and is non-transferable. Terms, conditions, pricing, special features, and service and support options subject to change without notice.

**Product information

QuickBooks Bill Pay: QuickBooks Bill Pay account subject to eligibility criteria, credit, and application approval. Subscription to QuickBooks Online required. Money movement services are provided by Intuit Payments Inc., licensed as a Money Transmitter by the New York State Department of Financial Services. For more information about Intuit Payments' money transmission licenses, please visit https://www.intuit.com/legal/licenses/payment-licenses/.

**Features

Automatic Matching: QuickBooks Online will only match bank withdrawals with transactions processed through QuickBooks Bill Pay. Not all transactions are eligible and accuracy of matches is not guaranteed.

User Roles: Not available for QuickBooks Online Simple Start customers.

Standard ACH:  Transaction fees apply for ACH payments transactions over the monthly allotted amount included in QuickBooks Bill Pay Basic and Premium plans.  Limits may apply on total number and amount of payments.

Faster ACH: Faster payments are subject to eligibility criteria. Additional processing fee applies. Does not count toward monthly allotted ACH payments. Payments can only be scheduled as early as next business day (excluding weekends and bank holidays). Delivery times may vary due to third party delays or risk reviews.

Unlimited 1099 e-file: Create and e-file unlimited 1099-MISC and 1099-NEC forms in QuickBooks. 1099 forms are e-filed only for the current filing year and for payments recorded in QuickBooks to your vendors or contractors. Excludes state filings, please check with your state agency on any state filing requirements. If you have the Bill Pay Basic plan, 1099 e-filing services will be charged at the standard 1099 E-file Service pricing.

Assign role-based access and permissions to clients’ books

In a nutshell: Coming soon, you’ll be able to assign your team role-based access and permissions to your clients’ books to keep the right information and functionality in the right hands.

You’ll be able to easily separate duties among team members and delegate tasks across QuickBooks so you and your firm’s team can confidently manage services, including accounts payable, bill pay, accounts receivable, payments, and payroll.

Assignable, predefined roles will include payroll manager, Standard user (no payroll), Standard (Vendors), Standard (Customers), bill clerk, bill approver, and more. To save you time, you can bulk assign a firm user the same role across many clients or assign the same firm user different roles for different clients.

Note: This feature will launch to all QuickBooks Online Accountant users by late June 2024.

Coming soon: Accountant access to QuickBooks Solopreneur

In a nutshell: QuickBooks Solopreneur, our newest financial management tool designed for one-person businesses, is now available to new customers and will soon be accessible to accountants. It includes an easy-to-use suite of tools to help your clients understand where their business stands, manage and grow their business more seamlessly, and help them stay ready for tax time.

QuickBooks Self-Employed has served these one-person businesses for many years as a single-entry accounting system. However, this can make it difficult for accountants to reconcile their clients’ books, add additional services, and seamlessly upgrade their clients to QuickBooks Online, which uses double-entry accounting.

QuickBooks Solopreneur allows accountants to have access to all double-entry records, including the Chart of Accounts and registers. Meanwhile, solopreneurs will continue to benefit from the easy-to-use interface they enjoyed in QuickBooks Self-Employed.

QuickBooks Solopreneur offers all these new benefits for the same affordable price as QuickBooks Self-Employed, and is fully integrated with QuickBooks Payments and QuickBooks Checking.** Subscribers also get access to live tax experts via QuickBooks Live Tax and only pay when they file.**

What to recommend

For clients looking to manage their day-to-day business:

• Existing QuickBooks Self-Employed subscribers can choose to keep their subscription.
• New one-person (Schedule C) businesses are encouraged to check out our other product options, such as QuickBooks Solopreneur. It’s available via the web, or the QuickBooks Accounting mobile app.
• Soon, QuickBooks Solopreneur subscribers will be able to invite accountants to their files, and accountants will be able to add QuickBooks Solopreneur customers via QuickBooks Online Accountant. Details about accountant tool availability will be shared at a later date.

For clients looking to outsource their day-to-day business to accountants:

• QuickBooks Ledger continues to be the recommended offering for the accountant user. Ledger provides the necessary accountant workflows for low-complexity clients, including a customizable Chart of Accounts.

Learn more

Important pricing details and disclaimers

**Product information

QuickBooks Live Assisted Tax, powered by TurboTax, is an integrated service with QuickBooks Online and QuickBooks Solopreneur. Additional terms, eligibility and limitations apply; fees may apply. Some tax situations may not be supported.

Draw cash from a credit limit with QuickBooks Line of Credit

In a nutshell: Eligible clients can now use a line of credit to help cover bills and payroll.

When a client needs extra cash on hand, they can now consider a QuickBooks Line of Credit to meet their short-term cash flow needs.

In addition to receiving advances on eligible invoices, your clients (if eligible) can now use the Line of Credit to draw cash from their available credit limit.1 This can help them cover bills and payroll when they get in a pinch.

Your client can apply for a credit limit from $1,000 to $50,000 in minutes—not days—with a simple application right in QuickBooks. Once approved, they’ll have the flexibility to decide when and how to use it. They’ll only pay for what they borrow, with no additional origination or draw fees and no prepayment penalties. Interest will apply.2

QuickBooks Line of Credit is the flexible funding solution inside QuickBooks for quick, seamless applications and deposits into your client’s linked accounts.

Note: Line of Credit was previously called Get Paid Upfront.

Learn more

Important pricing details and disclaimers

Product information

Get Paid Upfront/Line of Credit loans are issued by WebBank.

1. Each invoice advance and each cash draw is a separate, closed-end term loan that has its own loan amount, interest rate, and payment terms. Cash draw feature only available for those meeting certain criteria determined by the lender; if eligible, to take advantage of this feature, submit an application, which will be reviewed for credit worthiness and verification of additional information prior to final credit decision.

2. Interest rates vary and depend on the applicant's credit profile and other factors.