QuickBooks Online new features and improvements—January 2023

Happy 2023 to all our readers. We hope you all had a wonderful holiday season and are ready to take on this new beginning. Whether you’ve set a New Year’s resolution, you can always count on kicking off the new year with fresh updates.

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What's new in January

Migration corner: Moving from QuickBooks Desktop to QuickBooks Online

Match transactions from foreign currency bank accounts in QuickBooks Online Banking

Batch-edit your clients’ auto-add bank rules

Add payroll for clients from QuickBooks Online Accountant

Guided QuickBooks Time setup for QuickBooks Online Payroll customers

Mobile check deposit is now available for Android Users in QuickBooks Checking

Your feedback in action

Migration corner: Moving from QuickBooks Desktop to QuickBooks Online

In a nutshell: Migration from QuickBooks Desktop now includes additional, critical payroll data such as employer account and connection details. This helps ensure your clients can pay their employees without interruption and keep their business running smoothly.

Plus, job costing data from Desktop now migrates into QuickBooks Online projects. Your clients who use job statuses can migrate that data as well.

To ease the migration transition, your clients who migrate to QuickBooks Online will have view-only access to their Desktop data for 12 months after canceling their QuickBooks Desktop subscription.* That means they can refer back to reports, inventory, balances, and more without the expense of maintaining a secondary subscription. Learn more about view-only access

For more ways to make migration easier, the QuickBooks Online Migration Toolkit gives you everything you need to move clients to Online, all in one place: QuickBooks Online Migration Toolkit

Match transactions from foreign currency bank accounts in QuickBooks Online Banking

In a nutshell: The Find Match feature in QuickBooks Online Banking can now be used for foreign currency bank accounts. That means your clients who operate on a multicurrency basis can now match their transactions in QuickBooks with their foreign currency bank account transactions. This feature is especially useful for clients in Canada and the United Kingdom, where multicurrency usage is common.

With this update, your multicurrency clients can access the same features in foreign currency bank accounts that have always been available in home currency bank accounts. It’s as simple as clicking Find Match in a foreign currency bank and choosing from a list of same-currency transactions to match against.

Batch-edit your clients’ auto-add bank rules

In a nutshell: Now, if you want to revise the auto-add preference on a list of your client’s bank rules, you can do so all at once. In Banking, select multiple rules and turn off auto-add for all of them.

Add payroll for clients from QuickBooks Online Accountant

In a nutshell: Starting in February 2023, you’ll need to use QuickBooks Online Accountant to add payroll services for your clients. You’ll no longer add it through your clients’ business accounts.

By using QuickBooks Online Accountant to add payroll for your clients, you’ll be able to access your exclusive ProAdvisor® Preferred Pricing, select how the services will be billed, and choose to participate in revenue share.

Here’s how to add payroll for a client from QuickBooks Online Accountant:

1. Sign in to your QuickBooks Online Accountant account.
2. Go to Settings in the upper-right menu, then Subscriptions and Billing.
3. For each client to which you’re adding payroll, choose Client Actions, then Add Payroll.
4. Select the payroll subscription and options that best suit each client’s needs and choose Add, then Confirm.

For more information on this change, check out our tutorial video. If you have any questions along the way, you can contact support through your account for help. Learn more

Guided QuickBooks Time setup for QuickBooks Online Payroll customers

In a nutshell: Starting this month, your clients using QuickBooks Online Payroll Premium or QuickBooks Online Payroll Elite will have a refreshed setup experience for QuickBooks Time.

Your clients’ team leads will know what steps to complete, and in what order, to successfully start tracking time for invoicing and/or payroll.

Administrators using eligible customer accounts will see the Time overview and Time entries pages in QuickBooks Online Payroll. From the Overview tab, your client will see a list of setup tasks designed just for QuickBooks Time. Directly from the Time entries page, your clients’ team leads can edit and approve time-tracking records.

In addition, check out the newly renamed QuickBooks Resource mobile app.

Mobile check deposit is now available for Android Users in QuickBooks Checking

In a nutshell: To make banking in QuickBooks Checking even easier, your clients can now deposit checks using their Android and iOS mobile apps. (This feature is new to the Android app.)

In addition, for seamless accounting and banking, check images will show up in the bank feed transactions in the merchant and accountant view online.

Note: Your clients can now deposit checks until 30 days after signing up for QuickBooks Checking. Learn more

QuickBooks and Intuit are a technology company, not a bank. Banking services provided by our partner, Green Dot Bank.

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**Product Information

QuickBooks Checking account: Banking services provided by and the QuickBooks Visa® Debit Card is issued by Green Dot Bank, Member FDIC, pursuant to license from Visa U.S.A., Inc. Green Dot Bank operates under the following registered trade names: GoBank, GO2bank and Bonneville Bank. All of these registered trade names are used by, and refer to, a single FDIC-insured bank, Green Dot Bank. Deposits under any of these trade names are deposits with Green Dot Bank and are aggregated for deposit insurance coverage up to the allowable limits. Green Dot is a registered trademark of Green Dot Corporation.

**Features

Mobile Remote Deposit Capture: Limited availability to existing customers on iOS and Android. Features may be more broadly available soon, but represents no obligation and should not be relied on in making a purchasing decision. Mobile deposits may take up to 5 business days. Limits on the dollar amount(s) and/or number of checks that may be deposited may apply. QuickBooks Checking account’s Deposit Account Agreement applies.

©2022 Green Dot Corporation. All rights reserved. QuickBooks products and services, including Instant Deposit, QuickBooks Payments, Cash flow planning / forecasting are not provided by Green Dot Bank.

Your feedback in action

In a nutshell:  “Your feedback in action” is a new article series focused on sharing with you the most relevant product improvements, updates, and changes based on your feedback. We’ll also tell you about business decisions that guide our product, and platform strategies and priorities, and host events where you can learn more details about decisions made and share your feedback directly with leaders across the QuickBooks Online platform.